Learn the detailed steps and required documents for changing a company seal in Thailand, ensuring a smooth and legally compliant process for your business
A company seal is a critical identifier for businesses in Thailand. Often featured on important business documents such as contracts, tax invoices, and official correspondence, it serves as an official signature, confirming the authenticity and identity of the company.
Businesses may need to update their company seal for various reasons, including a change in the company name, a logo redesign, a rebranding initiative, or organizational restructuring. In any of these cases, companies must register the updated seal with the Department of Business Development (DBD) to maintain compliance with Thai regulations.
Whether your business is small or large, changing the company seal is a significant process. If you’re unsure about the steps or need professional assistance, METI Accounting offers comprehensive services to help with registration and updates. With over 30 years of experience, our expert team ensures a smooth and accurate process.
What is a Company Seal in Thailand?
A company seal, or Company Rubber Stamp, typically includes the company logo and, optionally, the company name. It is used to certify official documents and signifies the company’s formal acknowledgment. While not legally required for all businesses in Thailand, most companies choose to use a seal alongside the director’s signature to project a professional image and build credibility.
Why is a Company Seal Important?
When affixed to documents such as contracts, financial records, or official government communications, the company seal represents the company’s official endorsement. This ensures:
• Legal validity and credibility of documents
• Protection against forgery and copyright infringement, as each company’s seal has unique characteristics
• Enhanced trust and confidence in business partnerships and international dealings
Legal Requirements for a Company Seal in Thailand
According to the Ministry of Commerce, the following guidelines apply to company seals in Thailand:
- Logo Inclusion: The seal must include the company logo, while the company name is optional
- Readable Text: If the seal includes the company name, it must be clear and legible in Thai or English, matching the registered company name. Abbreviations are not permitted
- Seal Formats: Four formats are allowed:
- Logo only
- Logo with the company name in Thai
- Logo with the company name in English
- Logo with the company name in both Thai and English
- Prohibited Symbols: The seal must not include symbols related to the monarchy, national emblems, or restricted imagery such as the Thai flag, Garuda Emblem of Thailand, or other national symbols
- Seal Ink Color: Any ink color except black is permitted to avoid confusion between originals and copies
Steps to Change a Company Seal in Thailand
If your company needs to change its seal, follow these steps to register the update with the DBD:
- Prepare the New Company Seal:
Create the new seal in compliance with Thai regulations
- Gather Required Documents:
Prepare the necessary documents for registration (see the list below).
- Submit the Application:
Submit the application and supporting documents to the DBD. Unlike a company name change, changing the company seal does not require shareholder or board approval unless explicitly stated. If approval is obtained, attach meeting details to the application.
- Special Cases (Seal Loss or Damage):
- For a lost seal, indicate “Seal Lost” on the application form
- For a damaged seal, indicate “Seal Damaged” and attach supporting documentation
- Await Approval:
Once approved, the DBD will issue an updated company certificate reflecting the new seal
Documents Required to Change a Company Seal
- Application forms
- Supporting documents – Please contact us or visit DBD website for the full list of documents
- Copy of the ID card of the signing director
- Power of Attorney with a 30 THB stamp duty (if a representative submits on behalf of the company)
Submission Process and Fees
- Submission Locations:
- Online: Through the DBD e-Registration system.
- In Bangkok: At DBD offices, including locations in Pinklao, Phaholyothin, Ratchadaphisek, Si Phraya, Srinakarin (Thanya Park), Chaeng Watthana, and Sanambinnam (for securities businesses).
- Outside Bangkok: At Provincial Ministry of Commerce Offices nationwide
- Fees:
- Seal Amendment Registration: 500 THB
- Certified Copies of Documents: 50 THB per page
Note: If the seal change is submitted alongside a company name change, the application must be filed within 14 days of the meeting resolution.
Key Takeaways on Changing a Company Seal in Thailand
Changing a company seal is a process that requires meticulous preparation to ensure smooth business operations and compliance with Thai laws. Careful adherence to the steps and thorough documentation can prevent delays and interruptions, maintaining trust with business partners and stakeholders.
For expert assistance with corporate registration updates or amendments, METI Accounting offers comprehensive support. With over 30 years of experience, our team guarantees accuracy, efficiency, and professionalism at every step. Contact us today for a seamless process.
Related Search Terms
- Changing a Company Seal
- Updating a Company Seal
- Notifying a Change of Company Seal
- Changing a Company Rubber Stamp
- Registering a Company Seal Amendment
